Assistant Vice President – Admin & Facilities

October 17, 2024

Assistant Vice President – Admin & Facilities

Reference48314252

  • Permanent
  • IN-Maharashtra-Mumbai
  • MISCELLANEOUS
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About BNP Paribas India Solutions:

Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24×7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.

About BNP Paribas Group:

 BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group’s performance and stability

Commitment to Diversity and Inclusion

At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.

About Business line/Function:

AFMG Team provides support to all businesses to work from office with swift utility support to manage BAU. Facility Management Team is one of the key function responsible to maintain and upkeep the premises functional for all other functional lines to operate the business from premises.

Job Title:

AVP – Admin & Facilities

Date:

Department:

AFMG

Location:

Mumbai

Business Line / Function:

Facilities & Premises

Reports to:

(Direct)

Site Lead

Grade: 

(if applicable)

(Functional)

Number of Direct Reports:

Directorship / Registration:

NA

Position Purpose

To provide Safe & smooth working conditions in the office premises

Ensuring continuity of business through effective coordination of maintenance activities.

Deployment and implementation of Group/ Department Policies & Procedures

Implementation of Controls in various activities under Facilities Management function

Implementation of best industry practices and cost control / savings initiatives in the area of operation

Responsibilities

Direct Responsibilities

Supervision & Control on Facilities Management Services

Supervision & Controlling of Facility Management Team. Shift resource planning & ensuring appropriate attendance, Recruitment & training of Facility Management staff.

Liaise and coordinate with Vendors to ensure compliance related to attendance, Leave policies and relevant guidelines.

Maintain record of Housekeeping/ Pantry consumables.

 Maintenance & Upkeep of Office Premise and Equipment

Ensure upkeep of office premise through effective deployment & supervision of Housekeeping staff

Deploy & verify various Checklists pertaining to upkeep of office premise.

Conduct periodic review meetings with the Facilities Service provider and track the action points.

Vendor Management

Coordinate with Service Providers, Suppliers to ensure quality of Services.

Tracking and timely processing of vendor bills to ensure continuity of Services.

Provide necessary assistance to Procurement Team for procurement of Material or Service.

Cafeteria Management

Coordinate and Support in Cafeteria Vendor selection process.

Formation of Cafeteria Committee and ensuring periodic meetings

Preparation & Circulation of Minutes of Meetings and tracking the action points.

Continuous follow-up and coordination with the Vendor to ensure quality of services.

Resolution of the complaints of employees.

Controls & Compliance

Identify and implement appropriate Controls in various activities and functions.

Track expiry dates of all the Permissions/ License and ensure timely renewal.

Ensure Compliance to all applicable policies, procedures and guidelines (either Statutory and/ or Company).

Technical & Behavioral Competencies

Communication Skills – The ability to express ideas clearly and listen actively.

Teamwork and Collaboration

Adaptability and Flexibility

Problem-solving and Decision-making

Leadership and Influence

Specific Qualifications (if required) Graduation

Skills Referential

Behavioural Skills: (Please select up to 4 skills)

Ability to collaborate / Teamwork

Personal Impact / Ability to influence

Critical thinking

Creativity & Innovation / Problem solving

Transversal Skills: (Please select up to 5 skills)

Ability to understand, explain and support change

Ability to develop and leverage networks

Ability to manage / facilitate a meeting, seminar, committee, training…

Analytical Ability

Ability to inspire others & generate people’s commitment

Education Level: 

 Bachelor Degree or equivalent

Experience Level

At least 15 years

Other/Specific Qualifications (if required)

CFM/FMP certification will be a plus

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