Associate Level 1

October 20, 2023

Associate Level 1

ReferenceFA 002211

  • Standard / Permanent
  • IN-MH-Mumbai
  • OPERATION PROCESSING
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Job Title:

ASSOCIATE LEVEL 1– RECONCILIATION OFFICER

Date:

Department:

FUND ACCOUTING – RECONCILIATIONS     

Location:

MUMBAI

Business Line / Function:

INVESTMENT AND FUND SERVICES OPERATIONS

Reports to:

(Direct)

ASSISTANT MANAGER/ASSISTANT MANAGER LEAD

Grade:

(if applicable)

NA

(Functional)

Number of Direct Reports:

NA

Directorship / Registration:

NA

Position Purpose

This role is an entry-level position that requires compulsory formal education with excellent communication skills. In this position, an associate level 1 performs the role of preparer and a part time checker/reviewer and has to deliver the reconciliations done between bank/out of bank assets Vs ledger accounts and save necessary back-up for further assimilation to stakeholders. An associate level 1 will also contribute by bringing in the exuberance, fresh ideas and previous work experience to the table in this fast changing environment.

Responsibilities

Direct Responsibilities

§  Acquire complete understanding of the reconciliation process & its related functions with various parties involved. For example: Custody, TA, Pricing, FDS, NAV, Corporate Actions, Transactions processing etc.

  • Strive to become a SME (Subject Matter Expert) of the process by acquiring complete knowledge of reconciliations processing across all funds & instruments types.
  • Ensure all reconciliation breaks in cash, shares, securities and derivatives are identified, investigated, followed-up and commented (as per standard commentary format) for each NAV calculation.

§  Ensure reconciliations are completed for each NAV calculation.

§  Should be able to contribute for double checking and review of reconciliations.

§  Completeness of reconciliations includes:

§  Tracking transaction sign-off in e-mail box.

§  Tracking pricing sign-off in e-mail box. (specific for derivatives reconciliations).

§  Identification of breaks.

§  Saving relevant back-ups whenever there are breaks in funds.

§  Closing of reconciliations on reconciliation tool (pControl/Intellimatch).

§  Update time on tracker upon completion of processing of reconciliations (on time).

§  Digital checks to be performed when reconciliation performed manually.

  • Adhere to quality SLA of 99% & above while performing reconciliations.
  • Adhere to timeliness SLA of 95% & above while performing reconciliations.
  • There should be no comebacks from NAV teams on the reconciliations performed.
  • There should be no incidents logged on reconciliations performed.
  • Regular follow-up on aged breaks to be done diligently and should be highlighted to supervisor for further escalation in case break not cleared.

Contributing Responsibilities

  • Be proactive in resolving queries and escalate immediately to the supervisor on any issues/queries/escalations.
  • Ensure to complete ad-hoc duties which may arise from time to time, mainly on month ends, year-ends and system down-time scenarios.
  • Monitor the respective group mail box and respond efficiently to the queries.
  • Required to plan leaves in advance as per GSO policies and keep a tab on unplanned leaves.

Technical & Behavioral Competencies

¡  Excellent verbal and written communication.

¡  Strong analytical skills, detail orientation, service commitment, solid organizational and interpersonal skills.

¡  Ability to work independently, as well as in a team environment, prioritizes multiple tasks and meets strict deadlines

¡  Proficient in Microsoft Office Applications and strong MS Excel skills required.

¡  Should be self-motivated and energetic.

Specific Qualifications (if required)

Any graduate profile with excellent communication and analytical skills and basic knowledge on financial and capital markets.

Skills Referential                                                    

Behavioural Skills:

Communication skills – oral & written

Ability to collaborate / Teamwork

Adaptability

Attention to detail / rigor

Transversal Skills:

Ability to understand, explain and support change

Analytical Ability

Ability to develop and leverage networks

Ability to develop and adapt a process

Choose an item.

Education Level:

Bachelor Degree or equivalent

Experience Level

Experience of 1 year

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