Associate / Associate Level 1 – Executive Assistant

About BNP Paribas India Solutions:

Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24×7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.

About BNP Paribas Group:

 BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group’s performance and stability

Commitment to Diversity and Inclusion

At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.

About Business line/Function:

Job Title:

Executive Assistant

Date:

17 May 21, 2024

Department:

ISPL FO Support

Location:

Chennai

Business Line / Function:

Global Markets

Reports to:

(Direct)

Grade:

(if applicable)

(Functional)

Global Markets – Transversal COO Office

Securities Services – APAC Client Development COO

Number of Direct Reports:

None

Directorship / Registration:

None

Position Purpose

Executive Assistant to Hong Kong and Singapore CIB staff (Smart Office – remote digital coverage)

Responsibilities

·       Join the 4-member Chennai-based smart office team, which is strategically designed to provide a solid foundation of administrative support for CIB Staff based in Hong Kong and Singapore.

·       Provide administrative support including the following main items:

·       Manage meeting Scheduling, room booking, leave planner and records

·       Expenses submission & processing

·       Invoices submission & processing

·       Travel request processing, including flight tickets, hotel bookings, restaurant bookings, etc. This includes planning of travel routes with the best fare options in liaison with corporate travel agents and administration of reimbursement and approval process.

·       New joiner onboarding (IT applications, phone, access card, work desk requests, etc.)

·       Access cards for visitors and any authorisation forms required

·       Manage gift and entertainment claims into system and seek pre-approvals on Compliance required type of expenses (pre-authorisation and bulk approval).   

·       Assist in administrative IT related matters (including system access rights requests) for the relevant Managers, stationery, equipment, and liaison with other teams.

·       Back up other team members in case of absence or leave, and also help each other during heavy  workload period.                                   

·       As applicable, collaborate seamlessly with the assistant teams based in Hong Kong and Singapore and establish good relationships with assistants based in other locations or with other Departments within the Bank.

·       Contribute to the initiatives / projects spearheaded by functional managers including:

o   Help accelerate digitalization of internal administration and originate ideas to be more efficient

o   Encourage team and all Global Markets and Securities Services staff to be mindful of cost every time a decision needs to be made.                        

·       Contribute to BNPP permanent control framework and comply with relevant internal procedures and code of conduct.  In particular,

o   Comply with regulatory requirements and internal guidelines.

o   Act as a gatekeeper of pre-approvals for expenses & invoices

o   Ensure appropriate escalation to local and functional management or Compliance as appropriate as soon as an issue remains unsolved beyond and above what can be reasonably handled within the considered remit.         

·       Escalate issues, concerns and critical questions to local and functional management timely

Technical & Behavioral Competencies

·       Graduate degree in business, finance or economics preferred

·       Minimum of 5 years of relevant experience preferably at a financial institution

·       Excellent communication skills, excellent English level (written and verbal)

·       Love challenging statu quo, and think outside of the box

·       Diligent and assertive

·       Self-motivated and result-driven

·       Organizational and interpersonal skills

Specific Qualifications (if required)

Skills Referential

Behavioural Skills: (Please select up to 4 skills)

Ability to collaborate / Teamwork

Communication skills – oral & written

Personal Impact / Ability to influence

Attention to detail / rigor

Transversal Skills: (Please select up to 5 skills)

Ability to manage / facilitate a meeting, seminar, committee, training…

Choose an item.

Choose an item.

Choose an item.

Choose an item.

Education Level:

Bachelor Degree or equivalent

Experience Level

At least 5 years

Other/Specific Qualifications (if required)