Associate / Senior Associate – Executive Assistant

April 30, 2024

Associate / Senior Associate – Executive Assistant

ReferenceBNP024826

  • Standard / Permanent
  • IN-TN-Chennai
  • SECURITY OR FACILITIES MANAGEMENT
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About BNP Paribas India Solutions:

Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24×7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.

About BNP Paribas Group:

 BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group’s performance and stability

Commitment to Diversity and Inclusion

At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.

About Business line/Function:

The ISPL Chief Administrative Office & Head of Front Office Support provides a range of services to BNP Group – from finalization of contracts, Project Services, Source to Pay and Front Office Support Services.

Job Title:

Functional ISPL title: Executive Assistant

Role title: Associate/Senior Associate

Date:

25 Apr 2024

Department:

Chief Administrative Office

Location:

Chennai

Business Line / Function:

ITO

Reports to:

(Direct)

Direct: CAO / Business Manager to CAO

Functional: CAO / Business Manager to CAO

Grade:

(if applicable)

To be confirmed

(Functional)

Number of Direct Reports:

N/A

Directorship / Registration:

N/A

Position Purpose

The role is responsible for providing administrative support to the CAO & Head of Front Office Support (including the N-1s).

Responsibilities

·       Calendar Management

o   Manage the calendar of CAO & Head of Front Office Support by keeping it current at all times

o   Proactively engage the CAO / Business Manager to ensure meetings are setup.

·       Travel /Expense Management

o   Travel and hotel bookings, visa documentations, car hire, etc. for CAO / N-1 travelling within/outside India.

o   Raise expense claim requests as per mandated timelines and work with internal teams to ensure the claims are settled in a timely manner

·       Visitor Management

o   Block Cabins / Meeting Rooms for visitors & schedule meetings by working with other EAs.

o   Proactively engage Business Managers to ensure that the calendar invites reconcile the agenda planned.

o   Ensure the meetings are run as per plan – reaching out to invitees to remind them of their upcoming meetings, guiding them to the respective rooms.

o   Work with admin in managing the Lunch/Dinner for the visitors.

·       Townhall Management

o   Organize events (staff welfare, townhalls, events) both locally and offsite.

o   Arrangements include arranging for beverages, refreshments, snacks, etc.

·       Others

o   Ensure efficient and smooth functioning of the office.

o   Receive incoming documents (memos, invoices, etc.) to organize in a filing system

o   Arrange couriers/pick-ups for the outgoing documents.

o   Arranging office supplies including snacks and other consumables.

Technical & Behavioral Competencies

Technical Attributes

  • 5 to 7 years of relevant experience,
  • Strong organizational skills
  • MS Outlook, Teams, Expense Management

Personal Attributes

  • Self-motivated,
  • Results driven,
  • Take ownership of assigned tasks with ability to follow through
  • Excellent communication and stakeholder management skills
  • Good interpersonal skills and team player.

Specific Qualifications (if required)

Skills Referential

Behavioural Skills: (Please select up to 4 skills)

Ability to collaborate / Teamwork

Attention to detail / rigor

Organizational skills

Communication skills – oral & written

Transversal Skills: (Please select up to 5 skills)

Ability to develop and leverage networks

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Education Level:

Bachelor Degree or equivalent

Experience Level

At least 5 years

Other/Specific Qualifications (if required)

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